There are times when many micro and small businesses need to hire a meeting room. Maybe you’re
running a workshop for 20 people and your own office isn’t big enough. Perhaps you need
somewhere away from your office for a team-building event. Or you may usually work from your
home office and need somewhere to see clients.
Whatever the reason, here are our top tips for things to consider when hiring a meeting room.
1. Location, location, location
This is probably the most critical factor. How far are people travelling and where is a good mid-point
if they are coming from multiple locations? Do you need to be close to a main train station or to
motorways? Is it better to be somewhere rural so it can feel like you’re getting away from it all? Is
there enough parking at your chosen location and is it free?
Room hire costs can vary significantly, so budget should be a big part of your decision-making. You
may want to provide hot drinks and even some food, so ask hotels about day delegate rates (which
tend to include hot drinks and biscuits) and other conference facilities about their different tariffs.
Bear in mind that cheap doesn’t always equal good value so if you find a venue for what seems like a
great price, make sure you do a bit more digging to assure yourself the quality will be what you
Is there a room the size that you’re looking for and is it flexible enough to be laid out the way you
need? Not everyone wants a boardroom table; sometimes a series of smaller tables (café style) or
rows of chairs (theatre style) is best. Don’t forget to check whether catering, projectors, screens and
technological support can be provided.
4. Response times
If you send an enquiry that takes a week to be answered, the chances are you won’t be so well
looked after on the day of your event. Use both the response time and the quality of the response as
a gauge for what your experience on the day will be like before investing time in a site visit.
5. Site visit
Take the opportunity to look around the meeting room before you book it – all professional meeting
room hire venues should offer this. Pay attention to the welcome you receive (as it’s likely that will
be your delegates’ first impression too), how clean and tidy the whole building is and the style of the
décor – will this suit your event?
Croft Myl has 3 meeting rooms in the centre of Halifax, from small intimate spaces to rooms
large enough for 20 people. All meeting rooms are decorated in our signature fun and funky style
and cost from just £15 an hour to hire. Book your tour now to discuss how we can help make your
next event a great success by calling 01422 413035.